EPIC NERD CAMP 2019

REGISTRATION $699

Includes 5 days/4 nights lodging, food, and most activities*.

ONLY ONE SESSION THIS YEAR. SPACE IS LIMITED. RESERVE YOUR SPOT ASAP!

Dates: June 28- July 2
Check-in: 3:00pm-5:45pm
Check-out: 11:00am

Age Restrictions: All participants must be at least 21 years old by check-in.

Multiple Badges: To purchase multiple badges in a single transaction, you will need to have the email addresses of the attendees, so you can assign them during the checkout process.

Swag: Items will be shipped out 1-2 weeks prior to the event unless otherwise specified.

Refund Policy:
Refund requests made more than 90 days before the start of camp are eligible to receive a refund of their paid registration fee, minus a $75 cancellation fee.

Refund requests made between 61 – 90 days prior to the start of camp are eligible to receive a 50% refund of the paid registration fee.

Refund requests made within 60 days of camp will not be eligible for a refund.

Class sign ups: Soon ™

Registration Ends: June 14th

Service fees- The platforms, software development, hosting, online store, and processing services we use have… you know…. fees. We could have just made the badges and swag more expensive, but we want you to know that your money is going into the services that will connect you with our online community, and enable you to choose your schedule before you arrive at camp. IT’S GONNA BE SO COOL! For badges, it’s the same as last year, $25, and the swag has a small, percentage based fee just to cover the transaction costs.

*Arts & Crafts classes have materials fees

ASSUMPTION OF RISK, RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT

Guests & Instructors:
While all guests & instructors are booked in good faith and we have their guarantee that they will appear, at times, unforeseen events may cause a particular guest or instructor to cancel. Reasons range from health issues to family emergency, to simply being grounded at the airport due to weather.  All conventions have cancellations for such reasons. Tickets are not refundable because a particular guest or instructor cancels.


Exhibitor Items:
Epic Nerd Camp is not responsible for sales of any items by individual exhibitors. Each exhibitor is an independent business and is responsibility for the quality, authenticity, and safety of any and all items sold at camp.

Weapons:
Do not bring un-designated weapons to Epic Nerd Camp, they will be confiscated and turned over to the police. You may also face criminal charges. Do not bring knives, guns, throwing stars, swords, spears, incendiary devices or anything else that would be classified as a weapon. Brandishing a weapon will result in your immediate ejection from camp with no refund.

Conduct:
Epic Nerd Camp is a safe space.  This means we expect it to be a safe environment for fans from any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, fandom, etc. We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography.  (Inappropriate photography is defined as photography where the subject feels they are being stalked, exploited, degraded, or disrespected through being photographed. While it is reasonable that photographers will be photographing attendees and other parts of the camp, should this photography become harassing or sexual in nature, the photographer will be subject to the above harassment policy.)

If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur –
That individual or group may be:
1. Warned to cease and desist; or
2. Asked to leave the camp. No refund shall be given.

For your own safety, if you feel that you are being harassed please report your problems to us before anyone else. Please report to one of our Safer Spaces Coordinators? If you cannot find a staff, crew, or volunteer member to assist you, please go to the main office. Please report to us before taking matters into your own hands (such as personally confronting the aggressor or posting on social media). Fortunately, this has not been an issue thus far, as ENC fosters a very supportive environment.

ENC Productions LLC Website Terms of Service:
Warranties—The website owner makes no warranties, representations, statements. The materials on ENC Productions LLC’s web site are provided “as is”. ENC Productions LLC makes no warranties, representations, statements, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, ENC Productions LLC does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

Disclaimer of liability—The website owner shall not be responsible for and disclaims all liability for any loss, liability, damage (whether direct, indirect or consequential), personal injury or expense of any nature whatsoever which may be suffered by you or any third party (including your company), as a result of or which may be attributable, directly or indirectly, to your access and use of the website, any information contained on the website, your or your company’s personal information or material and information transmitted over our system. In particular, neither the website owner nor any third party or data or content provider shall be liable in any way to you or to any other person, firm or corporation whatsoever for any loss, liability, damage (whether direct or consequential), personal injury or expense of any nature whatsoever arising from any delays, inaccuracies, errors in, or omission of any share price information or the transmission thereof, or for any actions taken in reliance thereon or occasioned thereby or by reason of non-performance or interruption, or termination thereof.

RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY

This Release and Waiver of Liability (the “Waiver”) is executed at the time of purchase by the registered attendee (the “Camper”) in favor of ENC Productions LLC a corporation organized and existing under the laws of the Commonwealth of Oregon and their respective directors, officers, employees, agents, shareholders, affiliates, successors and assigns (collectively, “Epic Nerd Camp”).

The Camper listed in this registration desires to attend Epic Nerd Camp for one or both sessions and to engage in the activities related to being a Camper, and understands the nature of such activities. The Camper attests that they will be at least 21 years of age by the time of their arrival at Epic Nerd Camp. These activities include transportation to and from the Epic Nerd Camp site, regardless of whether such transportation is provided by Camper, Epic Nerd Camp, or a third party.

I hereby freely and voluntarily, without duress, execute this Agreement under the following terms:

Waiver and Release.
I release and forever discharge and hold harmless Epic Nerd Camp and their respective shareholders, directors, officers, employees, agents, affiliates, successors and assigns from any and all liability, claims, and demands of whatever kind or nature, either in law or in equity, which arise or may hereafter arise from my attendance at, or participation with, Epic Nerd Camp.

Insurance.
I understand and acknowledge that this Release and Waiver discharges Epic Nerd Camp from any liability or claim that I, the Camper, may have against Epic Nerd Camp with respect to bodily injury, personal injury, illness, death, or property damage that may result from my activities and time spent at a Epic Nerd Camp site. I also understand that Epic Nerd Camp does not assume any responsibility for, or obligation to, provide financial assistance or other assistance to me, including but not limited to medical, health or disability insurance, in the event of injury, illness, death or property damage. I, the Camper, understand that I expressly waive any such claim for compensation or liability on the part  of Epic Nerd Camp beyond what may be offered voluntarily and freely by a representative of Epic Nerd Camp, in its sole discretion, in the event of such injury or medical expense.

Medical Treatment.
I hereby release and forever discharge Epic Nerd Camp from any claim whatsoever which arises or may  hereafter arise on account of any first-aid treatment or other medical services rendered to me in connection with an emergency during my attendance at Epic Nerd Camp.

Assumption of the Risk and Indemnification.
I understand that attendance at Epic Nerd Camp may include activities that may be hazardous to me, including, but not limited to: hiking, backpacking, biking, swimming, canoeing, rappelling, rock climbing, archery, team sports, interacting closely with fire, trapeze, LARPing, riding the trolley,  and other activities associated with the camp experience. These inherent risks include, but are not limited to: encountering natural dangers such as falling rocks or objects, irregular or uneven ground, thrown and other wayward objects, unseen and unmarked objects, drowning or serious injury in and around water, including injuries due to subsurface conditions, exposure to cold water, water impurities and the like. Inherent risks also include acts or omissions of other campers, sunburn, rain or hail storms, tornadoes and the like, contact with plants, animals or insects, the risk of Camper engaging in unauthorized activities, Camper’s physical conditions or Camper’s own acts and omissions, conditions occurring on trails, roads, waterways or terrain, the administration and availability of first aid and emergency treatment and consumption of food or drink by Camper. I understand that participation in these activities is completely voluntary. I hereby expressly and specifically assume the risk of injury or harm in these activities and release Epic Nerd Camp  from all liability for injury, illness, death, or property damage resulting from my activities and my time at the Epic Nerd Camp site. If I, or anyone on my behalf makes a claim against Epic Nerd Camp related to my activities and attendance at Epic Nerd Camp, I agree to indemnify, save and hold harmless Epic Nerd Camp from any claim, including without limitation, loss, liability, damage or cost which may occur as a result of any such claim.

Photographic Release.
I grant and convey unto Epic Nerd Camp all right, title, and interest in any and all photographic images and video or audio recordings made by Epic Nerd Camp, agents acting on behalf of ENC, and the Associated Press; during my time at Epic Nerd Camp, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings, which may be used for promotional purposes.


Other.
I expressly agree that this Waiver is intended to be as broad and inclusive as permitted by the laws of the State of Maryland, and that this Waiver shall be governed by and interpreted in accordance with the laws of the State of Maryland. I agree that in the event that any clause or provision of this Waiver shall be deemed invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this Release which shall continue to be enforceable.

THIS IS A VOLUNTARY RELEASE OF ALL CLAIMS BY YOU. 

I have read this Release, Waiver of Liability, Assumption of Risk and Indemnity Agreement, and  understand that I have given up substantial rights by agreeing to it, and have agreed to it freely and voluntarily.

ENC Conduct & Harassment Policy

Epic Nerd Camp is a safe space.  This means we expect it to be a safe environment for fans from any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, fandom, etc. We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography.  (Inappropriate photography is defined as photography where the subject feels they are being stalked, exploited, degraded, or disrespected through being photographed. While it is reasonable that photographers will be photographing attendees and other parts of the camp, should this photography become harassing or sexual in nature, the photographer will be subject to the above harassment policy.)

If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur –
That individual or group may be:
1. Warned to cease and desist; or
2. Asked to leave the camp. No refund shall be given.

For your own safety, if you feel that you are being harassed please report directly to the event organizers, or one of our Safer Spaces Coordinators. If you cannot find a staff, crew, or volunteer member to assist you, please go to the main office.

NOTICE OF FILMING AND PHOTOGRAPHY

When you attend an Epic Nerd Camp (“ENC”) event or program, you enter an area where photography, audio, and video recording may occur. By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose by ENC and its affiliates and representatives.

Images, photos and/or videos may be used to promote similar ENC events in the future, highlight the event and exhibit the capabilities of ENC. You release ENC, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of interviews, photographs, computer images, video and/or or sound recordings.

By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, web casting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, web casting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by ENC or the person or entity designated to do so by ENC. You have been fully informed of your consent, waiver of liability, and release before entering the event.