This Privacy Policy explains how information about you is collected, used and disclosed by ENC. This Privacy Policy applies to information we collect when you use “Services”, or when you otherwise interact with us.

We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the “Last Updated” date at the top of this policy and, in some cases, we may provide you with additional notice (such as by adding a statement to our website or by sending you a notification). We encourage you to review our Privacy Policy whenever you access the Services or otherwise interact with us to stay informed about our information practices and the ways you can help protect your privacy.

Collection of Information

Information You Provide to Us

We collect information you provide directly to us. For example, we collect information when you create an account, participate in any interactive features of the Services, subscribe to a newsletter or email list, participate in an event, survey, contest or promotion, make a purchase, communicate with us via third-party social media sites, request customer support or otherwise communicate with us.

The types of information we may collect include your name, email address, password, postal address, phone number, gender, date of birth, occupation, employer information, photo, payment information (such as your credit or debit card and billing address), preference or interest data, and any other information you choose to provide.

If you provide an email address to invite a friend to participate in the Services, we will collect that email address and use it to send your friend such an invitation.

Information We Collect Automatically

When you access or use our Services, we may automatically collect information about you, including:

Log Information: We collect log information about your use of the Services, including your Internet Protocol (“IP”) address, web request, access times, pages viewed, web browser, links clicked and the page you visited before navigating to the Services.

Mobile Device Information: We collect information about the mobile device you use to access our Services, including the hardware model, operating system and version, unique device identifiers, mobile network information and information about your use of our mobile applications.

Information Collected by Cookies and Other Tracking Technologies: We and our service providers use various technologies to collect information, including cookies and web beacons. Cookies are small data files stored on your hard drive or in device memory that help us improve our Services and your experience, see which areas and features of our Services are popular, and count visits. Web beacons are electronic images that may be used in our Services or emails and help deliver cookies, count visits, and understand usage and campaign effectiveness. For more information about cookies, and how to disable them, please see “Your Choices” below.

Information We Collect From Other Sources

We may also obtain information from other sources and combine that with information we collect through our Services. For example, if you create or log into your account through a third-party social media sites, we will have access to certain information from that site, such as your name, account information and friends lists, in accordance with the authorization procedures determined by such social media site; we may also collect information about you when you post content to our pages/feeds on third-party social media sites.

Use of Information

We may use information about you for various purposes, including to:

  • Provide, maintain, improve and promote our products and services;
  • Provide and deliver the information, products and services you request, process transactions and send you related information, including confirmations and receipts;
  • Send you technical notices, updates, security alerts, and support and administrative messages;
  • Respond to your comments, questions and requests, and provide customer service;
  • Communicate with you about products, services, surveys, offers, promotions, rewards and events offered by ENC and others, and provide news and information we think will be of interest to you;
  • Monitor and analyze trends, usage and activities in connection with our Services;
  • Personalize and improve the Services and provide advertisements, content or features that match user profiles or interests;
  • Facilitate contests, sweepstakes and promotions, and process and deliver entries and rewards;
  • Link or combine with information we get from others to help understand your needs and provide you with better service; and
  • Carry out any other purpose for which the information was collected.

We are based in the United States and the information we collect is governed by U.S. law. By accessing or using the Services or otherwise providing information to us, you consent to the processing and transfer of information in and to the U.S. and other countries.

Sharing of Information

We may share information about you as follows or as otherwise described in this Privacy Policy:

  • With vendors, consultants and other service providers who need access to such information to carry out work or perform services on our behalf;
  • When you participate in the interactive areas of our Services, certain information you provide may be displayed to other users, such as your name, photo, comments and other information you choose to provide;
  • In response to a request for information if we believe disclosure is in accordance with, or required by, any applicable law, regulation or legal process;
  • If we believe your actions are inconsistent with our user agreements or policies, or to protect the rights, property and safety of ENC or others;
  • In connection with, or during negotiations of, any merger, sale of company assets, financing or acquisition of all or a portion of our business by another company; and
  • With your consent or at your direction.

Social Sharing Features

The Services may offer social sharing features and other integrated tools (such as the Facebook “Like” button), which let you share actions you take on our Services with other media, and vice versa. Your use of such features enables the sharing of information with your friends or the public, depending on the settings you establish with the entity that provides the social sharing feature. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the entities that provide these features.

Advertising and Analytics Services Provided by Others

We may allow others to serve advertisements on our behalf across the Internet and to provide analytics services. These entities may use cookies, web beacons and other technologies to collect information about your use of the Services and other websites, including your IP address, web browser, pages viewed, time spent on pages, links clicked and conversion information. This information may be used by ENC and others to, among other things, analyze and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests on our Services and other websites and better understand your online activity. For more information about interest-based ads, or to opt out of having your web browsing information used for behavioral advertising purposes by companies that participate in the Digital Advertising Alliance, please visit www.aboutads.info/choices.

Security

ENC takes reasonable measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction.

Your Choices

Account Information- You may review, correct or modify information maintained in your online account at any time by logging into your account and updating your profile information or by emailing us at [email protected] If you wish to delete or deactivate your account, please email us at [email protected], but note that some information you provide through the Services may continue to be accessible (e.g., comments you submit through the Services) and that we may continue to store information about you as required by law or for legitimate business purposes. We may also retain cached or archived copies of information about you for a certain period of time.

Cookies- Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability or functionality of our Services. Click here for our Cookie Policy

Promotional Communications- You may opt out of receiving promotional communications from us by following the instructions in those communications or by sending an email to [email protected] If you opt out, we may still send you non-promotional communications, such as those about your account or our ongoing business relations.

Push Notifications/Alerts- With your consent, we may send push notifications or alerts to your mobile device. You can deactivate these messages at any time by changing the notification settings on your mobile device.

Contact Us- If you have any questions about this Privacy Policy, please contact us at [email protected]

Warranties—The website owner makes no warranties, representations, statements. The materials on ENC Productions LLC’s web site are provided “as is”. ENC Productions LLC makes no warranties, representations, statements, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, ENC Productions LLC does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

Disclaimer of liability—The website owner shall not be responsible for and disclaims all liability for any loss, liability, damage (whether direct, indirect or consequential), personal injury or expense of any nature whatsoever which may be suffered by you or any third party (including your company), as a result of or which may be attributable, directly or indirectly, to your access and use of the website, any information contained on the website, your or your company’s personal information or material and information transmitted over our system. In particular, neither the website owner nor any third party or data or content provider shall be liable in any way to you or to any other person, firm or corporation whatsoever for any loss, liability, damage (whether direct or consequential), personal injury or expense of any nature whatsoever arising from any delays, inaccuracies, errors in, or omission of any share price information or the transmission thereof, or for any actions taken in reliance thereon or occasioned thereby or by reason of non-performance or interruption, or termination thereof.

ASSUMPTION OF RISK, RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT

Guests & Instructors:
While all guests & instructors are booked in good faith and we have their guarantee that they will appear, at times, unforeseen events may cause a particular guest or instructor to cancel. Reasons range from health issues to family emergency, to simply being grounded at the airport due to weather.  All conventions have cancellations for such reasons. Tickets are not refundable because a particular guest or instructor cancels.


Exhibitor Items:
Epic Nerd Camp is not responsible for sales of any items by individual exhibitors. Each exhibitor is an independent business and is responsibility for the quality, authenticity, and safety of any and all items sold at camp.

Weapons:
Do not bring un-designated weapons to Epic Nerd Camp, they will be confiscated and turned over to the police. You may also face criminal charges. Do not bring knives, guns, throwing stars, swords, spears, incendiary devices or anything else that would be classified as a weapon. Brandishing a weapon will result in your immediate ejection from camp with no refund.

Conduct:
Epic Nerd Camp is a safe space.  This means we expect it to be a safe environment for fans from any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, fandom, etc. We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography.  (Inappropriate photography is defined as photography where the subject feels they are being stalked, exploited, degraded, or disrespected through being photographed. While it is reasonable that photographers will be photographing attendees and other parts of the camp, should this photography become harassing or sexual in nature, the photographer will be subject to the above harassment policy.)

If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur –
That individual or group may be:
1. Warned to cease and desist; or
2. Asked to leave the camp. No refund shall be given.

For your own safety, if you feel that you are being harassed please report your problems to us before anyone else. Please report to one of our Safer Spaces Coordinators? If you cannot find a staff, crew, or volunteer member to assist you, please go to the main office. Please report to us before taking matters into your own hands (such as personally confronting the aggressor or posting on social media). Fortunately, this has not been an issue thus far, as ENC fosters a very supportive environment.

ENC Productions LLC Website Terms of Service:
Warranties—The website owner makes no warranties, representations, statements. The materials on ENC Productions LLC’s web site are provided “as is”. ENC Productions LLC makes no warranties, representations, statements, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, ENC Productions LLC does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

Disclaimer of liability—The website owner shall not be responsible for and disclaims all liability for any loss, liability, damage (whether direct, indirect or consequential), personal injury or expense of any nature whatsoever which may be suffered by you or any third party (including your company), as a result of or which may be attributable, directly or indirectly, to your access and use of the website, any information contained on the website, your or your company’s personal information or material and information transmitted over our system. In particular, neither the website owner nor any third party or data or content provider shall be liable in any way to you or to any other person, firm or corporation whatsoever for any loss, liability, damage (whether direct or consequential), personal injury or expense of any nature whatsoever arising from any delays, inaccuracies, errors in, or omission of any share price information or the transmission thereof, or for any actions taken in reliance thereon or occasioned thereby or by reason of non-performance or interruption, or termination thereof.

RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY

This Release and Waiver of Liability (the “Waiver”) is executed at the time of purchase by the registered attendee (the “Camper”) in favor of ENC Productions LLC a corporation organized and existing under the laws of the Commonwealth of Oregon and their respective directors, officers, employees, agents, shareholders, affiliates, successors and assigns (collectively, “Epic Nerd Camp”).

The Camper listed in this registration desires to attend Epic Nerd Camp for one or both sessions and to engage in the activities related to being a Camper, and understands the nature of such activities. The Camper attests that they will be at least 21 years of age by the time of their arrival at Epic Nerd Camp. These activities include transportation to and from the Epic Nerd Camp site, regardless of whether such transportation is provided by Camper, Epic Nerd Camp, or a third party.

I hereby freely and voluntarily, without duress, execute this Agreement under the following terms:

Waiver and Release.
I release and forever discharge and hold harmless Epic Nerd Camp and their respective shareholders, directors, officers, employees, agents, affiliates, successors and assigns from any and all liability, claims, and demands of whatever kind or nature, either in law or in equity, which arise or may hereafter arise from my attendance at, or participation with, Epic Nerd Camp.

Insurance.
I understand and acknowledge that this Release and Waiver discharges Epic Nerd Camp from any liability or claim that I, the Camper, may have against Epic Nerd Camp with respect to bodily injury, personal injury, illness, death, or property damage that may result from my activities and time spent at a Epic Nerd Camp site. I also understand that Epic Nerd Camp does not assume any responsibility for, or obligation to, provide financial assistance or other assistance to me, including but not limited to medical, health or disability insurance, in the event of injury, illness, death or property damage. I, the Camper, understand that I expressly waive any such claim for compensation or liability on the part  of Epic Nerd Camp beyond what may be offered voluntarily and freely by a representative of Epic Nerd Camp, in its sole discretion, in the event of such injury or medical expense.

Medical Treatment.
I hereby release and forever discharge Epic Nerd Camp from any claim whatsoever which arises or may  hereafter arise on account of any first-aid treatment or other medical services rendered to me in connection with an emergency during my attendance at Epic Nerd Camp.

Assumption of the Risk and Indemnification.
I understand that attendance at Epic Nerd Camp may include activities that may be hazardous to me, including, but not limited to: hiking, backpacking, biking, swimming, canoeing, rappelling, rock climbing, archery, team sports, interacting closely with fire, trapeze, LARPing, riding the trolley,  and other activities associated with the camp experience. These inherent risks include, but are not limited to: encountering natural dangers such as falling rocks or objects, irregular or uneven ground, thrown and other wayward objects, unseen and unmarked objects, drowning or serious injury in and around water, including injuries due to subsurface conditions, exposure to cold water, water impurities and the like. Inherent risks also include acts or omissions of other campers, sunburn, rain or hail storms, tornadoes and the like, contact with plants, animals or insects, the risk of Camper engaging in unauthorized activities, Camper’s physical conditions or Camper’s own acts and omissions, conditions occurring on trails, roads, waterways or terrain, the administration and availability of first aid and emergency treatment and consumption of food or drink by Camper. I understand that participation in these activities is completely voluntary. I hereby expressly and specifically assume the risk of injury or harm in these activities and release Epic Nerd Camp  from all liability for injury, illness, death, or property damage resulting from my activities and my time at the Epic Nerd Camp site. If I, or anyone on my behalf makes a claim against Epic Nerd Camp related to my activities and attendance at Epic Nerd Camp, I agree to indemnify, save and hold harmless Epic Nerd Camp from any claim, including without limitation, loss, liability, damage or cost which may occur as a result of any such claim.

Photographic Release.
I grant and convey unto Epic Nerd Camp all right, title, and interest in any and all photographic images and video or audio recordings made by Epic Nerd Camp, agents acting on behalf of ENC, and the Associated Press; during my time at Epic Nerd Camp, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings, which may be used for promotional purposes.


Other.
I expressly agree that this Waiver is intended to be as broad and inclusive as permitted by the laws of the State of Maryland, and that this Waiver shall be governed by and interpreted in accordance with the laws of the State of Maryland. I agree that in the event that any clause or provision of this Waiver shall be deemed invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this Release which shall continue to be enforceable.

THIS IS A VOLUNTARY RELEASE OF ALL CLAIMS BY YOU. 

I have read this Release, Waiver of Liability, Assumption of Risk and Indemnity Agreement, and  understand that I have given up substantial rights by agreeing to it, and have agreed to it freely and voluntarily.

ENC Conduct & Harassment Policy

Epic Nerd Camp is a safe space.  This means we expect it to be a safe environment for fans from any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, fandom, etc. We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography.  (Inappropriate photography is defined as photography where the subject feels they are being stalked, exploited, degraded, or disrespected through being photographed. While it is reasonable that photographers will be photographing attendees and other parts of the camp, should this photography become harassing or sexual in nature, the photographer will be subject to the above harassment policy.)

If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur –
That individual or group may be:
1. Warned to cease and desist; or
2. Asked to leave the camp. No refund shall be given.

For your own safety, if you feel that you are being harassed please report directly to the event organizers, or one of our Safer Spaces Coordinators. If you cannot find a staff, crew, or volunteer member to assist you, please go to the main office.

NOTICE OF FILMING AND PHOTOGRAPHY

When you attend an Epic Nerd Camp (“ENC”) event or program, you enter an area where photography, audio, and video recording may occur. By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose by ENC and its affiliates and representatives.

Images, photos and/or videos may be used to promote similar ENC events in the future, highlight the event and exhibit the capabilities of ENC. You release ENC, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of interviews, photographs, computer images, video and/or or sound recordings.

By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, web casting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, web casting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by ENC or the person or entity designated to do so by ENC. You have been fully informed of your consent, waiver of liability, and release before entering the event.